Companies implement Advanced Scheduler in UKG Pro WFM to control overtime.
But having the system isn’t enough. Payroll told you THAT you had overtime. Now, you want to know why. Where to start?
Here are some key metrics we’ve developed to help you drive overtime down.
- Worked vs Scheduled:
You know someone’s schedule. You know each day how much they worked.
you schedule Joe for eight hours on Monday. He worked twelve. There’s a good chance he’ll be receive overtime by the end of the week. - Early in/late out.
Yes, employees have grace periods. But some folks are consistently 14 minutes early and 14 minutes late out. Do that five days in a row and you have 2.5 hours a week. That adds up. - Working but not Scheduled
Getting folks scheduled is the cornerstone of successful management. Lots of unscheduled time points to process issues. The systems not helpful if you have lots of unscheduled time. - Hours entered without swiping
Time keeping devices aren’t perfect. But they are consistent. When some folks are consistently worse at swiping in than others, you have a problem. - Short Staffing
It’s sad when folks try to cut overtime when they’re short staffed. Position control, applicant tracking and open shifts in Advanced scheduler identify this problem. And if you have it, advanced scheduler can help, but it won’t solve your underlying problem.
These are just some things our clients have found useful. What have you used to get your overtime down?